You may have multiple bills that need to be paid. You can schedule payments for all unpaid and partially paid bills at once. This article guides you through the process of making payments in batches from your Accounts Payable Vendors tab.
How do you make multiple payments from the Vendors tab?
1 - From your Accounts Payable dashboard, select the Vendors tab.
2 - Check the checkbox next to the vendors you want to pay. At the bottom of the page, you can see the total amount and number of vendors you’re paying.
To add a payment without a bill, check the box next to the vendor’s name and add the amount you want to pay.
3 - Select Review and pay at the bottom right of the screen.
4 - On the Scheduling payments screen, you’ll see the selected payments.
Organize the list before making the payment:
- Combine payments: To combine multiple bills for the same vendor into one payment, toggle Combine payments. You can combine up to 20 bills into a single payment.
- Errors: You can’t schedule the payment if there is missing information. To learn more about batch payment errors, read this article.
- Delete payments: Select the three-dot icon next to the amount. Then, select Remove payment from the dropdown list.
- Add a memo to the vendor (optional): Select the three-dot icon next to the amount and select Add memo to vendor from the dropdown list.
- Adding/editing invoice number (optional): When making a payment without a bill, having the invoice number can be helpful for reconciliation purposes. To add or edit it, select the three-dot icon. Then, select Add invoice number.
Get the most out of scheduling payments:
- Pay all your bills at once on a set date, or pay each on its due date.
- Sort the table by deduction date by selecting on the column title.
- Select a payment method, deduction date, and delivery method for each bill separately.
- Choose between regular and expedited delivery for eligible payments.
- If you don't know a vendor's delivery method, select +Add method. Then, select Not sure? Let the vendor choose to ask them to fill out their payment details.
5 - Once all of your payments are ready, you’ll see the total amount to be paid and the total fees at the top right of your screen.
6 - Select Confirm and pay to continue.
7 - Payments are scheduled now. Each payment is summarized separately. The summary number is at the bottom. You can navigate through the summaries by selecting the left or right arrow.
Select 'Go to dashboard' to return to the Accounts Payable dashboard.
Alternatively, you can select Notify vendors to email them about the payments.
That’s it! Your batch payment is on its way. You’ll receive an email listing all the scheduled payments with relevant details.