Need to streamline multiple payments to a single vendor? You can easily combine multiple bill payments to the same vendor into a single payment using Accounts Payable. You can combine up to 20 bills per payment, which makes reconciliation easier for both you and the vendor while saving you time.
To learn more, follow the steps in the guide below:
1- Go to the Vendors tab.
2- Find the vendor with multiple bills and select Pay balance. This will open the Scheduling payments screen.
3- In the Scheduling payments screen, you'll be able to review the important details of the bills. At the top, you can see the total amount and the fees. Make sure that the bills have all the required information before combining.
4- To combine the bills into a single payment, toggle on Combine payments.
5- The bills will now appear as a single payment with a combined amount. Use the dropdown arrow next to the vendor name to see the details for all the payments.
6- To send this combined payment, select Confirm and pay at the bottom of the dashboard.
7- Your payments will now be scheduled. In the success screen, you can see the different payments listed next to Bill #. From the success screen, you can do the following:
a. You can download or print your payment summary.
b. To email your vendor a detailed summary of the payment, select Notify vendor.
c. Select Go to dashboard to return to your main account view.
That's it! You've successfully combined multiple bills for the same vendor and sent them as a single payment. Your vendor will receive an email breakdown of the combined payment. You can find this combined payment in the Payments tab.
Vendor's reconciliation of combined payments
If you're sending your vendor one payment for several bills, it's important that they get an invoice breakdown for easy reconciliation.
For any payment delivery method, your vendor will get an email showing a breakdown of all bills that have been paid.
If you paid your vendor with a check, they'll get the check along with a breakdown of all bills that have been paid.
The bottom line: Your combined payment provides both you and your vendor with a cleaner, more organized payment process.