Need to clear your outstanding bills efficiently? If you have multiple unpaid or partially paid bills waiting for payment, Accounts Payable lets you schedule payments for all of them in a single batch. This guide shows you how to pay multiple bills at once from the Bills tab.
To learn more, please follow the steps in the guide below:
1- Go to the Bills tab.
2- Check the box next to all the bills you want to pay. At the bottom, you can see a summary of the payment, including the total amount and number of bills.
3- To continue, select Review and pay.
4- On the Scheduling payments screen, you'll see the selected bills to pay.
What if I have multiple bills for the same vendor?
If you have multiple bills for the same vendor, you can combine all the bills into one payment. Your vendor will get a full breakdown of the bill for easy reconciliation. To combine bills, toggle on Combine payments.
Your bills will now appear as a single payment in the list of scheduled payments. You can use the drop-down arrow to view the full details.
Tips: Get the most out of scheduling payments
Pay all your bills at once on a set date, or pay each bill on its due date.
Sort the table by delivery or debit date by selecting the column title.
Select a payment method, delivery date, and delivery method for each bill separately.
Ask a vendor to fill out their payment details if you don't know their delivery method by selecting +Add method.
Organize the list before making the payment
Errors: You can't schedule the payment if there is missing information. In such cases, you will receive an error message when you try to confirm the payments.
Delete a payment: Select the three dots next to the amount and select Remove payment from the dropdown list.
Add a memo to the vendor (optional): Select the three dots next to the amount and select Add memo to vendor from the dropdown list.
5- Once all of your payments are ready to go, you'll see the total amount to be paid and the total fees on the top right of your screen.
6- Select Schedule payments to continue.
7- Payments are scheduled. Select Create a new payment if you want to make another payment. Alternatively, select Go to dashboard. You will get back to the Bills tab where you started.
That's it! Your batch payment is on its way. You'll receive an email listing all the scheduled payments with relevant details.