Using Accounts Payable, you can pay most of your business bills. You can pay via Capital One Business card, ACH bank transfer, or debit card—even if your vendor only accepts paper checks or bank transfers.
The entire process can be summed up in 3 steps:
1. Add a new bill or open a saved bill
2. Choose how you'd like to pay. Bank transfer payments are completely free. You can also use your debit card and Capital One Business card to extend your float and get rewards
3. Choose how your vendor receives the payment. We pay vendors on your behalf with a bank transfer (ACH), virtual card, or a mail-delivered paper check. You get to choose how you would like your vendors to receive payments.
Is this your first payment?
Your first payment may take 3-5 minutes to make. When making your first payment, you must set up your preferred payment and delivery methods and enter your legal business information. Once this is set up, all future payments should be faster.
Paying a saved bill
1. Log in to Accounts Payable.
2. Open an existing bill by doing either of these things:
a.) Opening an existing bill in the Account Payable portal.
1. In the Account Payable portal, select Manage Payments.
2. Find the bill you would like to pay in the unpaid bill list. Select Schedule payment on the right side of the bill you would like to pay.
b.) Opening an existing bill in the Pay dashboard
1. In the Pay dashboard, select Pay.
2. Next, select the Bills tab.
3. Find the bill you would like to pay in the bill list. Select Pay on the right side of the bill you would like to pay.
3. Choose how you'd like to pay. Bank transfer payments are completely free. You can also use your debit card and Capital One Business card.
Need to add a payment method? Check out our quick setup guides:
NOTE: Payments over $3,000
Card payments over $3,000.00 can’t be processed until the goods or services have been received. When you select to make such payments with a Capital One Business card or debit card, you’ll be asked if you have already received the service or goods.
If you haven’t received the goods, the other payment methods will be unavailable. Payments that exceed $3,000 can only be made via a bank account.
4. Choose how your vendor will receive this payment:
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- Bank transfer (ACH) - takes three full business days to arrive. You'll need to fill in the vendor’s routing number and bank account details.
- Paper check - these are mailed to your vendor and take approximately seven business days to arrive. There is an option for a fast check that takes three business days to arrive (for a fee of $20). You'll need to fill in the vendor’s business address.
- Virtual card - a fast, secure way to pay card-accepting vendors. This option is only available when paying with a Capital One Business card.
- Request the vendor's delivery method—if you don’t know the vendor’s information, select this option. Your vendor can choose how to receive your payment and fill in the correct details.
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5. Pick a payment date. Select Continue.
6. Add a memo to the payment notification the vendor will receive. This will help the vendor understand the purpose of the payment. Select Continue.
7. Lastly, review the payment details. You can edit details by selecting Edit on the left of each listed detail.
8. Select Confirm and schedule payment.
Success! Your payment is scheduled, and your bill will be paid.