With Accounts Payable, your vendors can email invoices directly to a unique email address linked to your account. When a bill is sent to this address, it automatically appears in your Bills tab - ready for you to review and pay.
This article will guide you through:
- How to find your Accounts Payable email address
- Sharing guidelines for vendors
- What happens after a bill is emailed
- How to review the bills that arrive via email
How to find your Accounts Payable email address
You can locate your unique Accounts Payable email in two places:
From Settings
1 - In Accounts Payable, select Settings from the left sidebar.
2 - Under the Company section, select Sync and import.
3 - Scroll down to find the Accounts Payable email section.
4 - Copy the email address provided and share it with your vendors.
From the Bills tab
You can also find the Accounts Payable email directly in the Bills tab.
1 - Select the Bills tab in your Accounts Payable dashboard.
2 - Hover over the “via email” link as shown below:
3 - A pop-up will appear with your unique Accounts Payable email address - just copy it and share it with your vendors.
Sharing guidelines for vendors
To ensure invoices are scanned and added correctly to your Pay inbox, ask your vendors to follow these rules when emailing invoices:
-
One invoice per file (no multiple invoices in one PDF)
- The file must be attached in an accepted format: PDF, JPEG, PNG, or GIF.
- Maximum file size: 10MB
What happens after a bill is emailed
Once your vendor sends an invoice to your Accounts Payable email:
- The invoice will appear automatically in the Bills tab.
- It will be marked with a “Bill inbox” tag, indicating it came via email.
How to review the bills that arrive via email
1 - In the Bills tab, Select Review next to the bill to see the bill details.
2 - Here, you can review and update any bill information as needed.
If we can’t extract all the necessary details from the invoice, you’ll need to fill them out manually.
3 - When you're ready, choose one of the following options:
- Save and pay to pay the bill right away.
- Use More actions to:
- Save changes and pay later
- Delete the bill
For detailed instructions on paying bills, refer to this article.
That’s it! You can now start using your Accounts Payable email to receive invoices directly to your Accounts Payable account.