This article explains how to locate the specific paper check number assigned to a vendor payment, allowing you to reconcile your bank statements and verify payment delivery with ease.
When Accounts Payable sends a paper check on your behalf, we assign it a unique number. This helps you and your vendor track the payment and ensures your records stay organized.
This article contains the following sections:
Locate the check number in Accounts Payable
You can find the check number once the paper check is sent to the vendor.
1 - On the Pay dashboard, select the Payments tab.
2 - Select the specific paper check payment you want to track by clicking View Payment. A Payment and bill details window will open on the right side of the screen.
You can filter the payments by the delivery method to narrow the search.
3 - Locate the Delivery method section. The check number is listed directly above the delivery address.
If you are connected to QuickBooks Online, the paper check number will appear on the Bill Payment record.
Why you might not see a check number
If you do not see a check number, it is usually for one of two reasons:
- Digital delivery: The payment wasn’t sent via paper check but via other delivery methods (e.g., ACH bank transfer or virtual card).
- Processing status: The check has not been issued yet. Check numbers are assigned only after the payment is processed and mailed.